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Managing Products

Virto's Catalog module allows you to work with various types of product within your catalog, which includes Physical Products, Digital Products, and Products with a Bill of Materials. To learn the difference between these product types, please refer to the Terminology section.

Adding Product

The below steps apply to creating a new product of any type. There are slight differences, however, depending on which particular type of product you create; we will also explain this below.

To add a new product to your catalog, select it to open the Categories and Items screen and hit Add:

Adding a new product

This will take you to the New Category Item screen, from which you can choose the type of product you want to create:

New category item screen

Note: As you can see, this is the same screen you can create categories from. For more information, you can refer to this section. Here, we will focus on creating new products.

Once you pick the relevant option for creating your product, you will be taken to the New Product screen:

New product screen

Here, you can provide some basic information on your new product:

  1. The SKU text box houses the stock keeping unit code used to track the product inventory. It is generated automatically by the system and cannot be edited.
  2. The Name text box allows you to give your new product a name.
  3. Click Provide properties to add as many properties to your product as you need. You will also be able to add more custom properties after your product has been created through the Item Details screen (see also the section below).
  4. Click Upload images to upload one or more images of your product that will appear on the store.
  5. Click Add description to provide your product with one or more descriptions.
  6. Finally, you can also Provide SEO information, such as title, description, keywords, etc.
    Once you hit the Create button, your new product will be added to the selected category or catalog.

Viewing and Managing Product Details

To view and manage your product details, locate the item in question in the respective catalog and/or category and click it. This will take you to the Item Details screen, which will say Physical Item Details, Digital Item Details, or Bill of Materials Item Details, depending on which type the product belongs to. Below, there is an example of how the Physical Item Details screen will look like for a smartphone product:

Product details screen

As you can see, this screen may be logically divided into two parts, the first having fields and some toggles, and the second, widgets; most of them are configurable. Let's take a closer look on both parts and explain some of the details.

Fields and Toggles

Fields

All fields, except SKU, are configurable. For instance, you can configure the following:

  • First listed: Allows you to specify the start date when the product becomes active on the store. If you leave it blank, the product becomes active once you save it.
  • Listing expires on: Allows you to specify the date when the product expires. Leave this field blank to keep your product active until you manually deactivate it.
  • Name: Here you can specify the name of your product being displayed to the store customers.
  • GTIN: Global trade item number, a part of a numeric code used to uniquely identify a product.
  • Min quantity and Max quantity: Allows you to set how many items of this product one may order from the store.

Note: For digital products, these fields are irrelevant; instead, they will have the Download type, Maximum downloads, and Download expiration date fields, which can of course also be configured:

Difference between physical and digital product fields

  • Vendor: A drop down list allowing you to select a vendor or add new vendors that supply the product in question.
  • Tax type: A drop down list used to select an existing tax type or add some new ones.

Toggles

The toggles also vary depending on whether it is a physical or a digital item:

Difference between physical and digital product toggles

  • Can be purchased: Enables or disables customers to purchase this product from the store.
  • Visible: Displays or hides the product from the store customers.
  • Track inventory: Enables or disables inventory tracking (for physical products and products with a bill of materials only).
  • Has user agreement: Shows whether a user agreement is necessary to buy this product (for digital products only).

Widgets

All widgets within the Item Details screen are used to configure various product details. Out of those, the most important are:

  • Properties: Allows you to add, edit, or delete as many product properties as needed (see also Step 3 in the Adding Product section):

Properties screen

  • Associations: Allows you to add associated products to the selected one that will be visible on the store together with the main product (e.g. Related Products or These items may also interest you). You can create as many groups of associations as needed and add tags, number and items to the selected group.
  • SEO: A centralized pane to manage all SEO information for the product in question. You can store SEO data in various languages:

SEO screen

  • Variations: Always includes the main product variation. The user can add new product variations or edit or delete the existing ones:

Variations screen

  • Assets: Contains references to all assets (e.g. images) associated with this product. You can both add new assets and remove the existing ones.
  • Videos: Allows you to add YouTube videos by specifying the relevant URLs.
  • Price: Contains the price lists that refer to this product. You can both add new price lists and edit or delete the existing ones:

Price screen

  • Item measurement: Enables specifying weight and dimensions of a product. This widget is not relevant to digital products and will only appear for physical ones or ones with bill of materials. Note that you can specify measurements using both US and metric measurement systems:

Item measurement screen


Last update: October 6, 2022