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Return Module Overview

The Return module by Virto Commerce gives you as an ecommerce website or online store admin an opportunity to view and manage all return operations performed by your customers in a single pane of glass. Once a customer returns an item to your store, this information will appear on the Return screen, where you can view and sort the return list at your convenience.

Please note: The Return module is still under development, which means some features are not accessible at the moment and will be available later. Please also see the Important note in the Working with Return Module section.

Locating Return Module

To locate the Return module on the Virto Commerce home screen, find it on the left hand panel and click it:

Locating Return module

If you cannot see it on the panel, click More and find it in the list in there:

Locating Return module in More menu

You can also star the Return module to favorite it; this was, you will always be able to access it from the left hand panel of the home screen.

Working with Return Module

Viewing Return List

As mentioned in the overview, the Return module supplies you with a list of all return operations your customers requested. Here is how its home screen may look like:

Return list home screen

As you can see, there are default columns, such as Return Number, Order Number, Customer, etc. You can also add more columns, as well as remove any of which you do not need, by ticking or unticking them after clicking the three line button:

Configuring return list columns

You can also sort the return operations (both ascending and descending, if applicable) by simply clicking the appropriate column title. The screen capture below shows the items sorted by return number, ascending:

Return list sorted by number, ascending

Finally, you can use the search box to type a keyword or key phrase and thus filter only the relevant items. For instance, you can type New to view only the return operations that have the New status:

Using the search feature: Return list items with the New status only

Important: You can use both sorting and searching/filtering for all columns, except these three: Order Number, Customer, and Item Count. This is because these columns are borrowed from the Order module and thus are not native to the Return module.

Creating Return from List

There are two ways to create a return. The first one is creating it from a return list with the Add new return located on the toolbar:

Add new return button

This button will take you to a screen with orders. Click the order you need to open another screen with this order's line items. Here, you can select line items to return, enter the return reason and quantity, and optionally change the price. Once you select at least one line item with non-zero quantity, the Make Return button will become active. You can also specify the return reason, which is an optional field.

Note: The Quantity field gets automatically validated, which means you cannot return more items than the order contains and that have not been returned with other returns related to this order.

Order selection

Creating Return from Order

The other way to create a return is using the Create Return button in the order screen's toolbar. This will open another screen where you can select line items to return. This is actually the same screen as in the section above, and works identically.

Creating returns from order

Editing Returns

You can edit any return by clicking it in the list, while newly created returns get opened for editing automatically. On the main return screen, you can edit both status and reason, with the status list being editable. To open the list of line items, click the widget with item count and its total price on the bottom part of the screen. It works similar to the creating process, apart from there being no checkboxes and no option to enter zero quantity.

Note: You can neither add nor remove line items for an existing return.

Editing returns

Any order screen has a widget with the return count related to this particular order. You can click on it to open a screen with a list of related returns:

Related returns

Process Chart

The chart below shows how the return lifetime basically works:

Process diagram

Notes:

1. Once created, the return cannot be deleted, while you can switch statuses in any way with no restrictions.

2. You can change the number of line items within available value.

3. You cannot delete line items.

API Description

The search API uses standard search criteria with the following fields:

POST /api/return/search

{
  "orderId": "<some_guid>",
  "objectIds": [
    "<some_guid>"
  ],
  "keyword": "<some_keyword>",
  "sort": "Ascending",
  "skip": 0,
  "take": 0
}
Here is an example of search response:

{
  "totalCount": 21,
  "results": [
    {
      "number": "RET220314-00001",
      "orderId": "e3ede9031a61421b924bda2fbadf6aef",
      "status": "Approved",
      "resolution": "Some resolution",
      "order": {
          //customer order fields
      },
      "lineItems": [
        {
          "returnId": "2fffc88f-014a-48a0-b80d-29a178a43b29",
          "orderLineItemId": "4c893e7fe56348b5a05c8b4671c5f140",
          "quantity": 9,
          "availableQuantity": 0,
          "price": 589.99,
          "reason": "Not wanted",
          "createdDate": "2022-03-14T07:17:08.074618Z",
          "modifiedDate": "2022-03-15T11:47:47.6054095Z",
          "createdBy": "admin",
          "modifiedBy": "admin",
          "id": "1caa064b-d199-4671-beba-126ece340d86"
        },
        {
          "returnId": "2fffc88f-014a-48a0-b80d-29a178a43b29",
          "orderLineItemId": "c32a0b78aac84cb8becf6657fe9895fa",
          "quantity": 7,
          "availableQuantity": 0,
          "price": 399,
          "reason": "Not needed",
          "createdDate": "2022-03-14T07:17:08.0818378Z",
          "modifiedDate": "2022-03-15T11:47:16.6209129Z",
          "createdBy": "admin",
          "modifiedBy": "admin",
          "id": "3504cd3f-d7b9-4b7c-8ab0-6c7aa2d47025"
        }
      ],
      "createdDate": "2022-03-14T07:17:08.0586692Z",
      "modifiedDate": "2022-03-29T13:55:46.5941812Z",
      "createdBy": "admin",
      "modifiedBy": "admin",
      "id": "2fffc88f-014a-48a0-b80d-29a178a43b29"
    }
  ]
}

Other CRUD Operations

GET, PUT and DELETE operations work in the same way.

Avaliable Quantities

The API has the following URL:

/api/return/available-quantities/{orderId}

It receives Order ID as a parameter and returns a quantity available for return for each order's line item considering all existing returns for the order in question. Here is a response example:

{
  "4c893e7fe56348b5a05c8b4671c5f140": 3,
  "c32a0b78aac84cb8becf6657fe9895fa": 21
}

Settings

You can configure the template for generating return numbers in the store settings, individually for every store:

Settings template

Permissions

The Return module provides a standard set of permissions: access, create, read, delete, and update.

Settings template


Last update: October 6, 2022